Adding different numbering types into a Word document

Probably one of the last things you will do when your dissertation is near completion is to add page numbers. You will quickly realise that for your dissertation, adding the page numbers is a bit more difficult than it is for a straight forward essay. That’s because 1. You don’t want a page number on the very first page, 2. The contents area should be numbered as numerals, and 3. The main text should be shown as numbers.

Its very simple to do this.

Step 1
First add two section breaks to your document. Section breaks similar to page breaks and are added in a similar way.

Place the cursor at the end of the first page (the Title page). Add a section break by selecting the Insert menu and choosing Break. Then choose the Section Break type – Continuous and click OK.

Now place the cursor at the end of the introductory section (contents page and acknowledgments etc). Add the second section break as you did previously.

You should now have two section breaks in your document. One section break between the title page and the contents (so between page 1 and 2) and the other section break between the end of the contents page and before the main text.

The section breaks are invisible elements of the page so you wont actually see anything change as you add them. However you can view the section break but clicking the Show/Hide button on the Standard toolbar.

Step 2
Next start adding the page numbers. Place your cursor anywhere between the first and the second section breaks you created in step 1. Then go to Page Numbers in the Insert menu. Set up the page numbers as required i.e. bottom and middle of the page.

Then press the Format button. Click on the Format Number pop down menu and select the number type (numerals). Click OK to add the page numbers.

Step 3
Now place your cursor anywhere in the main text section of your dissertation. Add page numbers as you did in step 2 this time choosing the standard number type. Click OK.

You should now have two different numbering types in your document. Scroll through the pages to see. There should be no number on the very first page. Roman numerals in the intro section and numbers in the main text.


About shazmagill

I work as a Senior Technical Demonstrator and Lecturer in digital storytelling at Cardiff School of Journalism, Cardiff University. I teach and support any tools necessary for our students to function as journalists or media practitioners. This means anything from audio recording techniques, video editing, photography and print and mobile publishing. I have recently completed MA in Arts Practice (Fine Art) at the University of South Wales exploring the subjective and objective view and community storytelling through art of the Rhondda valley.
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